Website Privacy & Data Policy

The last update to our Privacy Policy was posted on JULY 17th, 2025.

This document governs the privacy policy of our Website, www.fullcirclehealthokc.com. We recognize that privacy and confidentiality are important to our clients. This page describes in detail the privacy practices that apply for all of our inbound marketing services.

1. Definitions

  • Personally Identifiable Information (PII): Non-public information that identifies you personally (e.g., name, address, phone number, email, or credit card details).

  • Non-Personal Information (NPI): Data that cannot identify you personally, such as browser type, device, or IP address.

  • Cookies: Small files stored on your device by your web browser to help track preferences and improve your experience.

2. Our Commitment to Your Privacy

We are committed to protecting the information you share with us. This policy outlines:

  • What data we collect

  • How we use it

  • With whom we may share it

  • How you can manage your privacy preferences

Full Circle Health Clinic is committed to the security and privacy of all our customers. We take your privacy seriously, and we will work with you to ensure that you have an enjoyable online experience. We encourage you to read this policy carefully. 

3. Information We Collect

You may provide information to us when:

  • Requesting information about services

  • Scheduling appointments or consultations

  • Filling out contact forms

  • Subscribing to newsletters

  • Participating in surveys or promotions

Information may include:

  • Personal and contact details

  • Topics of interest

  • Business or company info

  • Health or medical preferences (if applicable)

You may decline to provide some data, though certain features of the site may not function properly without it.

4. Other Websites

Our website may include links to external websites and customer-hosted pages. Please be aware of the following:

  • Third-Party Websites Are Not Governed by Our Policy:

    • These websites are not controlled by Full Circle Health Clinic and are not subject to this Privacy Policy.

    • They will typically have their own privacy policies and terms of use.

  • No Responsibility for External Content:

    • We are not responsible for the content, practices, or policies of third-party websites.

    • Links are provided solely for your convenience, and visiting these sites is at your own discretion.

  • Hosted Client Websites:

    • Our subscription-based services may involve hosting customer websites built with various content management systems.

    • Full Circle Health Clinic is not responsible for posting or enforcing the privacy policies of those customer-operated sites.

  • Limited Liability for Client Data Collection:

    • We are not liable for how our clients collect or use personal information on their own websites or during their use of our inbound marketing services.

    • We will, however, make reasonable efforts to ensure that our customers maintain and display appropriate privacy policies.

  • Your Responsibility as a Visitor:

    • It is your responsibility to review the privacy policies of any third-party sites you choose to visit.

    • Use of such sites is at your own risk.

5. Automatically Collected Information

When you use our site, we may automatically collect technical data from your device, including:

  • IP address

  • Device type and screen resolution

  • Browser type and language

  • Pages visited and time spent

  • Location (country only)

  • Behavioral patterns (mouse movements, clicks, scrolling)

We collect this data via:

  • Cookies

  • Web beacons

  • Pixels

  • Log files

This helps us analyze usage trends and improve the site. Generally, you control the amount and type of information you provide to us when using our Website. As a visitor to our Website, you can browse our Website to find out more about us. You are not required to provide us with any PII as a Visitor. We make good faith efforts to provide you access to your personal information upon request and to let you correct such data if it is inaccurate and delete it, when reasonably possible.

6. Cookies and Tracking Technologies

We use cookies to:

  • Enhance functionality and navigation

  • Track site usage and performance

  • Remember user preferences

  • Support targeted advertising and retargeting

Most browsers allow you to manage cookie settings. Disabling cookies may affect site functionality.

Third-Party Cookies & Analytics

We use third-party services that may collect data through our website:

Cookies Definition

Our website uses cookies and similar technologies to improve your browsing experience. A cookie is a small data file stored on your computer or mobile device by your web browser. Cookies help us:

  • Recognize returning visitors

  • Personalize website content

  • Eliminate the need to log in multiple times

  • Monitor usage trends

  • Improve our site functionality and services

We do not store any personally identifiable information (PII) in cookies. Most web browsers allow you to disable or reject cookies. However, doing so may limit your ability to use some features of the site.

Automated Data Collection

To deliver a secure and efficient experience, our servers automatically log non-personal information when you visit the site. This includes:

  • IP address (anonymized where possible)

  • Browser type and version

  • Language and screen resolution

  • Device type and operating system

  • Geographic location (country only)

  • Date, time, and referring URLs

  • Pages visited and duration of visit

  • Mouse movement, click data, scroll behavior, and keypress events

This information helps us analyze user behavior and optimize website performance.

Third-Party Analytics and Advertising

We work with third-party analytics and advertising platforms that also use cookies and tracking technologies.

Google Services

We use the following tools from Google:

  • Google Analytics to track website traffic, user behavior, and engagement metrics.

  • Google Ads & the DART Cookie to serve relevant ads to users based on their visit history.

Google may collect anonymized information such as IP address, browser type, and pages visited. Google Analytics only collects the IP address assigned to you on the date of your visit to our site and does not gather your name or other personally identifiable information. We do not merge data collected through Google Analytics with any information that could personally identify you. You may opt out by visiting:

How We Use This Information

Data collected through cookies and automated tools is used to:

  • Improve the design and functionality of our website

  • Provide targeted content and marketing

  • Monitor security and detect malicious activity

  • Understand user preferences and behavior

  • Optimize advertising performance and reduce ad fraud

You may opt out of third-party tracking through browser settings, cookie management tools, or official opt-out programs (e.g., NAI or DAA).

7. Use of Your Information

We may use your information for the following purposes:

  • To deliver requested services and information

  • To communicate with you about your account or inquiries

  • To send promotional or educational materials (with your consent)

  • To improve our website and services

  • To diagnose technical problems or protect against misuse

8. Third-Party Sharing

We do not sell or rent your PII. However, we may share it with:

  • Trusted service providers (e.g., hosting, billing, marketing platforms)

  • Legal or regulatory authorities, if required

  • A successor organization, in case of a merger or acquisition

We may also use anonymized, aggregated data for analytical or commercial purposes.

9. Email Communications & Alerts

We may use the email address you provide during registration to communicate with you about your use of our website. This includes:

  • Important website alerts or service-related notifications

  • Responses to inquiries or requests

  • Occasional promotional emails about our services or special offers from us or our affiliates

You may update your communication preferences or unsubscribe from promotional emails at any time through your account settings or by using the “unsubscribe” link included in each message. 

10. Data Security

We use industry-standard encryption and security protocols, including:

  • SSL (Secure Socket Layer) encryption

  • Password-protected databases

  • Secure hosting and firewall protection

Despite best efforts, no system can guarantee 100% security online. We recommend logging out and using secure passwords on shared devices.

Our Security Policy

To protect your personally identifiable information (PII), we have implemented the following security measures:

  • Data Encryption:
     All PII submitted through our website is encrypted using industry-standard protocols to ensure secure transmission over the internet.

  • Secure Infrastructure:
     We use secure servers, routers, and firewalls to help safeguard your information from unauthorized access or breaches.

  • Authentication Tools:
     Our website employs advanced authentication technologies to verify users and protect account access.

  • Data Handling Practices:
     Once received, your PII is stored using security protocols designed to prevent loss, misuse, or unauthorized access.

  • User Responsibilities:

    • Keep your login credentials confidential.

    • Always log out after using our site, especially on shared or public devices.

    • Use strong, unique passwords for your account.

  • Limitations:
     While we take every reasonable precaution, no internet transmission or electronic storage method is completely secure. Therefore, we cannot guarantee absolute security.

11. Protecting Children’s Privacy

We follow the Children’s Online Privacy Protection Act (COPPA). We do not knowingly collect personal information from children under age 18. If you believe your child has submitted data to us, please contact us immediately, and we will delete the information. You acknowledge that we do not verify the age of our users nor do we have any liability to do so. If you are a child, please seek the permission of a parent or guardian before accessing our Website.

12. Do Not Track & Browser Settings

Our website does not currently respond to “Do Not Track” signals from browsers. However, you may still control tracking by managing cookie settings in your browser:

13. Credit Card Use

We use third-party billing providers to process payments securely. While we select trusted vendors, we are not responsible for the handling of your credit card data once submitted to those services.

14. Limitation of Liability

Use of this site is at your own risk. Full Circle Health Clinic is not responsible for any damages related to data breaches, service disruptions, or external links.

15. Changes to This Privacy Policy

We may update this Privacy Policy periodically. All changes will be posted on this page, with the effective date noted above. Continued use of the site constitutes acceptance of any changes.

16. Your Choices & Contacting Us

You can:

  • Access or correct your information by contacting us

  • Request deletion of your data (where legally permitted)

  • Opt out of emails via unsubscribe links or by request

Contact Information:

Full Circle Health Clinic
 📍 3601 S. Broadway Suite 200 Edmond, OK 73012
📞 405-753-9355
📧 fullcirclehealthmarketing@gmail.com
🌐 www.fullcirclehealthokc.com